School Closures

SCDE Resources

Communications

Questions about waivers for emergency closure days are also directed to the district office. Email PowerSchoolSupport@sccharter.org

Considerations

Funding Day Reporting

Determine if and how school calendar changes impact your 45th, 90th, or 135th in-session day of school.

Prepopulated Attendance

If attendance codes, such as SC-ISS or SC-OSS, were prepopulated on closure dates, remove those values before adjusting the PowerSchool calendar. If students had ISS or OSS Incidents with attendance associated with closure days, update the Incident Action to reflect the correct dates and address the gaps in the ISS or OSS days.

eLearning Present Attendance Code

On eLearning days, the only valid present code is SC-VIRM. Do not use SC-VIRM until eLearning days are coded in your PowerSchool calendar.

Section Enrollment and Entry Dates

Determine if section enrollment entry and/or exit dates are impacted. If so, submit a ticket to PowerSchoolSupport@sccharter.org for support adjusting those dates.

Level Data

After implementing adjustments in PowerSchool, review Level Data for errors and make any needed corrections.

eLearning Days

eLearning days are in-session school days.

Navigate to the Configure Calendar page (School Management → Scheduling → Configure Calendar)
Set the Type to eLearning
Add the reason for the transition to eLearning in the Note field
Click Submit

Implement these changes for each eLearning day at your school for the school year.

Emergency Closure Days

Emergency Closures days are not in-session days.

Navigate to the Configure Calendar page (School Management → Scheduling → Configure Calendar)
Remove the value in the Cycle Day field
Remove the vale in the Bell Schedule field
De-select School In-Session
Update the Membership Value field to 0
Select Closure for the Type field
Add the reason for the closure in the Note field
Click Submit

Implement these changes for each emergency closure day at your school for the school year.

Make-Up Days

Make-up days are in-session days.

Navigate to the Configure Calendar page (School Management → Scheduling → Configure Calendar)
Select the appropriate value for the Cycle Day field
Select the appropriate value for the Bell Schedule field
Select the checkbox for School In-Session
Update the Membership Value field to 1
Select Make-Up Day for the Type field
Add the reason for the make-up day including the original date in the Note field
Click Submit

Implement these changes for each make-up day at your school for the school year.

Forgiven Days

Forgiven days are in-session days. Days are forgiven by your school board or the South Carolina State Board of Education.

Navigate to Configure Calendar (School Management → Scheduling → Configure Calendar)
Select the checkbox for School In-Session
Update the Membership Value field to 1
Enter which board(s) (school and/or state) forgave the day in the Note field. A distinction is required for accountability.

To avoid modifications that could impact the funding reports for the 45th and/or 135th day, a day not previously designated as in-session may be marked as such using the method described above. For example, if the district was waiting on board approval to forgive a day, and that decision was not reached until very close to the 135th day, the district may want to mark a Saturday in May in-session in order to avoid recalculating 135th day funding reports. As usual, the district would then make a note indicating which board(s) (school and/or state) forgave the day in the Notes field for that Saturday.

Failure to adhere to this procedure may result in significant repercussions for accountability measures and funding reporting accuracy.

Inclement Weather PowerSchool Coding

Adding Days To A School Calendar

Potential make-up days added to a school calendar should not be designated as in-session or in membership until they are actually utilized. For funding and accountability purposes, the number of days in each school’s calendar marked as in session and in membership must equal at least 180 after all makeup and forgiven days are accounted for. Operating outside of this specification will affect accountability and funding.

Update Years and Terms

(if applicable)

Navigate to Years and Terms (School Management → Scheduling → Years and Terms)
Click on Edit Terms for the year you are editing.
Select the term you will edit
Edit the dates as needed
Click Submit

Update Final Grade Setup

(if applicable)

Final grade reporting terms are the store bins configured on the Final Grade/Reporting Term Setup page.

When scheduling terms are modified, this may cause the beginning or ending date of some final grade reporting terms to fall outside of the intended scheduling term.

Example: A Semester 2 final grade may be setup as S2 beginning 1/12/2009 and ending 5/22/2009. Final grade dates must be changed to occur within the new dates for Semester 2.

Navigate to Final Grade/Reporting Term Setup (Start Page → School Management → Academics → Create Final Grade and Reporting Term)
Click on the term to be updated.
Click Submit
Enter the necessary adjustments to the start and end dates corresponding to the final grade term.

Repeat these steps as necessary for other final grade terms.

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