Scheduling

Enrolling Students In Class

Enroll A Single Student

Go to Modify Course Schedule
Enter the entry date in the Effective Enrollment Date box
Choose the class to enroll the student in
Using the course and section number...
○ Enter the course and section number in the Quick Enroll section
○ Click Enroll
Using the teacher name...
○ Enter the course number or period in the Search Available Classes section
Click Find
Narrow your search using the Filter By section if needed
Click on the Course Name for the class you want to enroll the student in.

Repeat these steps for each additional section in which you wish to enroll the student.

Enroll A Group Of Students

Select your group of students
Go to Mass Register
(Special Functions dropdown → Courses and Programs → Mass Register)
Choose the class to enroll the students in
Using the course and section number...
○ Enter the course and section number in the Quick Enroll section
○ Click Enroll
Using the teacher name...
○ Use the Filter By section to search for the class
○ Click Search
○ Click on the Course Name in the Results section
○ On the Mass Register Preview page, click on Edit Date
○ Enter the correct entry date
Review any dependent sections listed in the Action column
Click Enroll Students

Dropping Section Enrollments

Section Enrollment Drop Scenarios

Here are some common situations when students drop classes, and each one has its own set of steps to follow.

A student was accidentally enrolled in the wrong class sections.
A group of students were unintentionally signed up for the same incorrect section.
After attending a class for at least a day, a student decides to drop it and enrolls in a different class during the same cycle day, period, and term as the class they're dropping.
After attending for at least a day, a group of students drop their current class and then enroll in new classes during the same cycle day, period, and term.
A student is dropping classes because they are withdrawing from school.

Drop A Student From A Class

If a student is withdrawing from school, their classes will be dropped automatically when you transfer them out. If you need to drop a student from a class but they are not withdrawing from school, follow these steps.

Go to Modify Course Schedule
Enter the exit date in the Effective Enrollment Date box.
This should be the day after the last day the student is in class.
Click the checkbox in the Drop column for the class/es you want to drop.
Click Drop Selected
You can also click Drop All to drop all of the classes in the schedule.
Click Drop Classes.
You have the opportunity to double check the class/es you are dropping and the exit date before finalizing.

Dependent Sections

Dependent sections are used to associate one section with another, requiring students to enroll in both; i.e. one section is dependent on the other (allowing you to enroll a student into multiple sections at once). The student will be automatically enrolled in dependent sections when enrolled in the master section.

For instance, you can enroll a student into a homeroom section and they will automatically be enrolled in the dependent sections at the same time.

Dependent sections are only used for enrollment, not dropping. PowerSchool will not recognize the dependent sections when a student is dropped from the master section and un-enroll them from all the dependent sections. They will need to be dropped from each individual section.

The dependent sections will be entered in the Dependent Sections section of the Edit Section page as a comma-separated list.

There can not be any spaces between the course numbers.

Be sure to comma separate additional courses in the Dependent Sections list.

Homeroom Field

The homeroom field on the Modify Info must be populated.

Default format: PreferredName(from Teachers Information page) -- Room# (from sections)

Example: Doe, J -- 123

Helpful Searches & Reports

System Reports

Section Enrollment Audit

This is a report that you can use to find students who have not been enrolled in classes.

Search Codes

*number_of_classes

*currently_enrolled_in (by date of search)

*enrolled_in (by currently selected term)

*not_currently_enrolled_in (by date of search)

*not_enrolled_in (by currently selected term)

*not_enrolled_in_period

/enroll_status = -1 (pre-registered students)

Examples: *not_enrolled_in = 08960000, *not_enrolled_in_period = 1

sqlReports

Find empty sections: sqlReports → Scheduling → Empty Sections

Sections Information: sqlReports → Scheduling → Sections Information

Terms

Co-Teacher

Co-teaching is used for assigning more than one teacher to a class. Co-teachers can be used when a teacher is assisting another teacher or to assign a long-term substitute or teacher for a teacher who is out for an extended period of time.

Course Number or Id

Predefined numbers assigned to courses. These are set by the state department. Details for course numbers can be found on Satchel.

Dependent Sections

Dependent Sections indicate that if a student is scheduled for one class, they must also be scheduled for a dependent class(es). You can place students into just one class and PowerSchool automatically enrolls them in one or more other classes at the same time.

Master Schedule

The master schedule is made up of all classes created for the school. It is made up of courses that are assigned to teachers. Students can then be scheduled into a teacher's schedule.

Sections

A section is an occurrence of a course. Each course can have several sections that meet in different rooms at different times and are taught by different teachers. View, add, edit and delete course sections from the School Setup page.

TBA

Dummy staff entries designed to be placeholders for a teacher who is not known yet. Once the teacher for the TBA has been identified you will update the sections for the TBA and replace it with the new teacher's name.

Term

Indicates the academic school year.

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