Attendance

Meeting vs Daily Attendance

When attendance needs to be taken by an office staff member through PowerSchool, keep in mind whether to take daily or meeting attendance.

What is the difference between meeting and daily attendance?

Daily Attendance

Elementary uses daily attendance.
Daily attendance is taken for an entire school day.
Daily attendance records indicate absences, tardies, and arrival and dismissal times for an entire school day.
Daily attendance can only be set up and taken at an elementary school on the daily page when there is just one period in the bell schedule used for daily attendance that counts towards ADA.

Meeting Attendance

Middle and high use meeting attendance.
Meeting attendance is taken each time a class meets.
Meeting attendance records indicate their absences and tardies in each class period during the school day.

Entering Attendance

Entering Daily Attendance

Search for the student
Select the student
Click on Attendance
Click on Attendance Overview
Click on Daily
Select the first letter of the day that corresponds with the week of the attendance.
For example, select M for Monday, on the week of 8/11-8/15 to enter attendance for 8/12.
Select the appropriate attendance code.
You can also enter a Comment, Clock In or Clock Out time, and Time Comment if needed.
Click on Submit

Entering Meeting Attendance

Search for the student
Select the student
Click on Attendance
Click on Attendance Overview
Click on Meeting
Click on the week of the day you want to submit attendance for.
Select the appropriate attendance code.
Click in the box of each course/expression for each period the student needs the selected attendance code.
If you want to add a comment for the attendance code, click on the comment box next to the attendance code text box.
Enter the comment text
Click on Save
Click on Submit

Submitting Class Roster Attendance

Click on People
Click on Staff
Click on Teacher Schedules
Click on Wall, Thomas
Click on Take Attendance
Select the appropriate attendance code
Click on Submit

Entering Attendance as a Teacher

Attendance is usually entered from the classroom using PowerTeacher Pro. Teachers are able to input present, absent, or tardy attendance codes for their students. Once office staff make changes to the attendance record, the teacher will no longer be able to input attendance for that student for that particular date.

Click on the chair icon next to the corresponding class you need to take attendance for.
When on the attendance page for your class, select the attendance code to give students.
Click inside of the attendance box for the students whose attendance needs to be changed from Present.
Repeat steps 2 and 3 to apply a different attendance code for the students.
Once the proper students have the attendance codes applied, click the Submit button.

Viewing Attendance

You can view a student's attendance on two (2) student pages. Attendance Overview shows a complete view of a student's attendance data for the current term by week/day. A dash(-) indicates that school is not in session or the student is not enrolled on that date.

Quick Lookup shows attendance for the previous and current week and shows attendance totals by term.

Updating Attendance

Update Attendance For One Student

Go to Attendance Overview
Select the attendance week that contains the day(s) you want to change.
Click on the day of the week to change a single day
OR
Click the Change Multiple Days button to change several days at a time (Daily attendance only)

Update Attendance For Multiple Students

Go to Daily Attendance
Manually select students or check the box in the header to select them all.
Click the edit button.
Enter the changes.
Click Save.

Updating Attendance For Multiple Days For One Student

Go to Attendance Overview
Click on Daily
Click the Change Multiple Days button to change several days at a time
From this Date - Select the first date of the date range that you want to change the attendance for.
To this Date - Select the last date of the date range that you want to change the attendance for.
Code(s) to scan for - Choose All or These codes if you want to change specific attendance codes.
Attendance Code to Set - Select the attendance code to set
Comment - If you enter a comment here, it will appear on each date within the date range.

Updating Attendance For Multiple Days For Multiple Students

Make your selection of students
Go to Meeting Attendance
Click the Use Current Selection checkbox
Click Apply
Click the edit button
Make the desired changes
Click Save

Repeat steps 5-7 for each student

Change Group Attendance (Daily)

Make a selection of students.
Navigate to the Mass Update Attendance page.
Click Daily.
Enter the date range.
Select the Codes to scan for by selecting All or selecting These Codes and then choosing the attendance codes for which you want to scan.
Choose the attendance code to apply to the date range.
Select an option for If other than a default present to either overwrite or not overwrite any existing attendance codes.
Click Submit.

Change Group Attendance (Meeting)

Make a selection of students.
Navigate to the Mass Update Attendance page.
Enter the date range.
Select the appropriate Meetings to scan or click Select All to mark attendance for the entire day.
Select the Codes to scan for by selecting All or selecting These Codes and then choosing the attendance codes for which you want to scan.
Choose the attendance code to apply to the date range.
Select an option for If other than a default present to either overwrite or not overwrite any existing attendance codes.
Click Submit.

To verify that you entered the correct codes, search for and select one of the students in the group. Then, view the student's attendance page.

Clear Non-Blank Attendance

Search for and select the student
Click on Attendance → Click on Attendance Overview
Click on Change Meeting Attendance (Meeting) or Change Multiple Days (Daily)
Enter a starting date in the From this date field
Enter an ending date in the To this date field
Click on Select All for Meetings to scan
Leave (Present) for Code(s) to scan for
Leave Overwrite selected for If other than a default present (default presents will be overwritten regardless)
Click Submit.

Updating Attendance For Students Who Arrive Late or Leave Early (Elementary Only)

Update attendance with accurate attendance codes. PowerSchool may not have an accurate attendance code if it was delivered from kiosk software that your school uses to check students in/out.

Codes For Students Arriving Late

If a student arrives late, select the appropriate attendance code based on their arrival time.

Codes For Students Leaving Early

If a student leaves early, select the appropriate attendance code based on their arrival time.

Validation Reports

These reports will help you to verify the accuracy of attendance codes and Time In and Time Out data.

SC48 Daily Attendance Validation Report

Compliance Reports → SC48 Daily Attendance Validation Report

This report generates an Attendance Code Validation report in a PDF or CSV format. It looks for validation errors related to the use of state attendance codes SC-ETRD, SC-BTRD, SC-EDSM, SC-CKIN, and SC-DSML. It will validate based on the 50% rule. It can be run for all students or a selection of students and for a specified date range. You should run this report every few days or at least weekly to verify and ensure the correct attendance codes have been entered.

Verify Daily Attendance

The Teacher Attendance Submission Status page and PowerSchool SIS Teacher Portal Attendance Report can be used to verify that teachers have taken attendance for the day.

Teacher Attendance Submission Status

Teacher Attendance Submission Status allows you to verify if teachers have taken attendance. When viewing this report for the current date, the classes shown only include classes that have ended or are in progress based on the bell schedule.

Go to Teacher Attendance Submission Status
Date Displayed - Select the date you want to see, it defaults to the current date
Order By - Choose a sort order
Show - make a selection
Click Submit

To view class information, click the teacher's name.

PowerSchool SIS Teacher Portal Attendance Report

Go to PowerSchool SIS Teacher Portal Attendance Report
Select the date you want to see, it defaults to the current date
Choose your period(s)
Choose your sort order
Choose your show selection
Click Submit

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